Kiowa County Commissioners Meeting Minutes – September 14, 2017

PROMO 660 x 440 Government - Kiowa County Courthouse Chris Sorensen
Published Friday, September 29, 2017

The Kiowa County Commissioner's Regular meeting was called to order September 14, 2017 at 9:00 a.m. by Chairman Richard Scott. Oswald opened the meeting with prayer and Pledge of Allegiance. Those in attendance were:

Richard Scott, Chairman

Cindy McLoud, Commissioner

Donald Oswald, Commissioner

Delisa Weeks, County Clerk

Tina Adamson, County Administrator

McLoud moved and Oswald seconded the motion to approve the minutes as presented Motion        carried.

Oswald moved and McLoud seconded the motion to approve the minutes of the Special Meeting held on August 31, 2017. Motion carried.

McLoud moved and Oswald seconded the motion to approve the minutes of the Special Meeting held on September 8, 2017. Motion carried.

Oswald moved and McLoud seconded the motion to approve the vouchers as presented.

Motion carried.

McLoud moved and Oswald seconded the motion to approve the agenda as presented with one addition to appointments. Maintenance Foreman Mike Crain was added to the appointment schedule. Motion carried.

OLD BUSINESS:

Grant Updates:  Adamson presented NPS Grant & Cooperative Task Agreement P17AC01518 required a signature. Oswald moved and McLoud seconded to sign the grant and cooperative agreement to P17AC01518. Motion carried.

McLoud reported the GOCO grant coming up in a few months and Maintenance Foreman Mike Crain will be getting estimates for bleachers for the grandstand at the fairgrounds. The GOCO grant will require a 30% matching fund.

Landfill Update/Operator Position:  John Higgins has resigned as Landfill Operator, effective September 30, 2017. Adamson will advertise the position.

Haswell Landfill: Oswald discussed an agreement with CDPHE and the concerns he has with this agreement. There will be a phone conference with CDPHE to discuss the closure of the Haswell Landfill.

Planning & Zoning Update: Adamson is working on the revisions for the solar plant regulations.  She is also working on the 1041 permits. Adamson also discussed the current permit forms that are being used for filing for subdivisions. She will be updating these permits.

NEW BUSINESS: Reports were reviewed and signed.

TV Tower Repairs:  Ryan Sneller, repairman for the TV towers reported channel 8 had been down but was able to repair it.

Maintenance Foreman Mike Crain entered the meeting at 10:30 a.m. to discuss the electrical issues at the fairgrounds. Scott moved and Oswald seconded the motion to authorize Foreman Crain to hire an electrician to do a survey of the fairgrounds and get an estimate for electrical updates. Motion carried.

Administrator Adamson reported a problem with the way the doors at the community building operate. Crain said the door handles have to be turned the opposite way. Crain will get an estimate for installation for a small window to be placed in each of the doors at the community building. Installation of the windows will help in knowing there is somebody on the other side of the door.

There was discussion over the barbeque. Scott said he would like to have a repairman come in and inspect the whole system and update the burners, regulators and whatever else is needed to get the current equipment updated.

Road Foremen Spady, Watts and Howard entered the meeting along with Terry Koehn with Caterpillar. Koehn presented lease information for review on two different road graders. Koehn will come back with further information on the graders at a later date.

Rick Reed with John Deere entered the meeting at 11:45 a.m. to provide estimates for new road graders and a loader. Reed will come back at a later date with estimates on the loader.

Oswald moved and McLoud seconded the motion to recess for lunch at 12:07 p.m.

Motion carried. The meeting reconvened at 1:15 p.m.

Time off Request: Oswald moved and Scott seconded the motion to approve the time off request. Motion carried.

JR Keller with White Construction and Belinda Zink, Architect for the Murdock Project entered the meeting at 1:30 p.m. to provide updates on the project.

Dennis Pearson, Social Service Director, entered the meeting at 02:14 p. m. to provide a monthly report. The Medicaid Incentive contract the county received was $3,848.00 dollars. The G.E.D. Program is going well. Pearson requested $837.95 to replace flooring in two rooms of the Social Service Office. Oswald moved and McLoud seconded the motion to replace the flooring for DSS with a cap of $850.00.  Motion carried.

Bart Michael, Tearle Lessenden and Barbara Scranton with the Kiowa County Fair Board entered the meeting to discuss fair issues. Karen Jones with the Extension Office was also present. Oswald moved and McLoud seconded the motion to go into executive session at 2:35 p.m. for personnel reasons. This is per Colorado Revised Statute 24-6-402 (4) (f).Oswald moved and McLoud seconded the motion to go out of executive session at 3:17 p.m. Also at this time Karen Jones exited the meeting.  McLoud moved and Oswald seconded to move into executive session for legal counsel per Colorado Revised Statute 24-6-402 (4) (b). Motion carried. County Attorney Wendy Shinn was included in both executive sessions by telephone. Scott moved and McLoud seconded the motion to move out of executive session and to recess the regular meeting at 4:02 p.m. Motion carried. Oswald moved and McLoud seconded to enter back into regular session at 4:20 p.m. Motion carried. After further discussion about the fair and the events that had taken place Michael, Lessenden and Scranton excused themselves from the meeting.

The BOCC had received a request for support on behalf of the Amache Preservation Group. McLoud moved to send a letter of support for the Amache Preservation and Oswald seconded the motion. Motion carried. The Amache Preservation is trying to become a National Park.

Coalition against Bigger Trucks: Scott moved and Oswald seconded to add Kiowa County to the Coalition against Bigger Trucks. This Coalition is trying to stop the big trucks from being able to form convoys traveling down our highways.

Policies and Procedures: A meeting with CTSI and CCI will be set up to review the County's policies.

Transit Maintenance Schedule: Adamson will speak with Road Foreman Howard in regards to this.

Oswald moved and McLoud seconded the motion to adjourn the meeting at 5:37 p.m. Motion carried.