Kiowa County Commissioners Meeting Minutes - June 28, 2018

PROMO 660 x 440 Government - Kiowa County Courthouse Chris Sorensen
Published Wednesday, July 18, 2018

The Kiowa County Commissioner's regular meeting was called to order on June 28, 2018 at 9:00 a.m. by Chairman Richard Scott. Oswald opened the meeting with prayer and the Pledge of Allegiance. Those in attendance: 

Richard Scott, Chairman 

Cindy McLoud, Commissioner 

Donald Oswald, Commissioner 

Delisa Weeks, County Clerk 

Tina Adamson, County Administrator

Oswald moved and McLoud seconded the motion to approve the minutes as presented. Motion carried. 

McLoud moved and Oswald seconded the motion to approve the vouchers as presented. Motion carried. 

McLoud moved and Oswald seconded the motion to approve the agenda as amended with the following additions being made: New Business-Extension Office Position, Medical Contract with RYON and Road Foreman Jack Howard-Trash Compactor. 

OLD BUSINESS: 

KAREN JONES: Extension Office. Ms. Jones discussed over time issues since the Extension Agent has resigned. She said she will have extended hours for the upcoming Achievement Day and baking contest and Fair. Scott moved and McLoud seconded to approve an additional $500.00 for over time in the Extension Office Assistant position. Discussion followed. Motion carried. 

GRANT UPDATES:McLoud reported that the County has been awarded $30,000 from the Gates Family Foundation, for the Senior Citizens interior portion of the Murdock Project provided the county can secure the remaining funds needed from other granters by June of 2019. Oswald moved and McLoud seconded to sign the agreement to the grant award for the Murdock Project. Motion carried. 

McLoud discussed the architectural and engineering drawings that need to be completed for the senior citizens part of the Murdock Building. McLoud said this could be paid upfront and hope that we get this back through the tax credit. Having these drawings in place would make the State Historical Fund grant that is due by October 1st more competitive and also the engineer and architect have time to do the work now. After discussion Oswald felt that we should not pay for the drawings up front. He says if we have to pay for HV AC upfront we will just have to do it. McLoud said if we do not have the drawings up front she feels we will not be able to receive the Historical tax credits. Oswald said the County should apply for State Historical and Coors Grant. He also suggested to apply for an Anschutz Foundation grant to help cover the cost of the drawings. That grant makes awards for amounts between $5,000 and $10,000. 

Members of the Audience: Mike and Erin Schneider and Paul Dimmitt. 

Scott moved to recess the regular meeting and move into the Public Hearing for the vacating of a street and alley in Brandon, CO. at 10:00 a.m. Oswald seconded the motion. Scott questioned if there were any written or verbal concerns. There were none. Administrator Adamson read Resolution 2018-04 which was requested by Michael Schneider per statute 42-2-301 specifically requesting to vacate roadways. Notices had been sent to each landowner. With no other discussion, Scott moved and McLoud seconded to close the Public Hearing and go back into regular session at 10:04 a.m. Motion carried. Scott moved and McLoud seconded to adopt Resolution 2018-04. Motion carried. Mr. and Mrs. Schneider thanked the BOCC and exited the meeting along with Mr. Dimmitt. 

LANDFILL UPDATE/Sign CONSENT ORDER: Scott signed the Consent Order that had been voted and approved on at the previous meeting.

FAIRGROUND GRANTS/REPAIRS UPDATE:Maintenance Foreman Mike Crain entered the meeting at 10:40 a.m. to discuss adding a building that would be bathroom ADA required. Discussion followed with no decision being made. 

OFFICE SPACE/EM-SO-FIRE DISTRICT: Adamsonspoke with Sheriff Sheridan and D.E.M. Director, Teresa Witte in regards to the office space that is on the second floor of the Bransgrove building. She asked if one of them could use that room. The Sheriff is interested in using it as an exercise room as well as a training room. Adamson also said Fire District Board Member, Terry Riley had asked if they could possibly use one of the office spaces in the Bransgrove building for the Fire District office. Oswald moved and McLoud seconded the motion to allow the Fire District to use the middle office space and the Sheriff's Office to use the bigger office for the Sheriffs training/exercise room. Each entity will pay a $1.00 per year lease and pay the utilities and a portion of the internet bill. The Emergency Management office will then be moved to the old Sheriff's office in the basement of the courthouse. Adamson is to prepare an M.O.U. with a clause being added stating if the Commissioners see or hear of abuse of the office space or the exercise room the Commissioners will cease the M.O.U. and a request of removal will be issued. Motion carried.

Erika Chavez with Congressman Ken Buck's Office provided an update of the different projects the Congressman has been acting on. 

Scott moved and Oswald seconded to recess the regular meeting for lunch at 11 :58 a.m. The regular meeting reconvened at 1 :00 p.m. 

UPCOMING MEETINGS:Reports and meetings were reviewed and signed. 

NEW BUSINESS

Road Foreman Jack Howard entered the meeting to discuss the reoccurring problems with the repeater. 

Adamson questioned the compactor for the landfill. Discussion followed. Howard will be contacting Mr. Koehn with CAT to see if there are any compactors for sale for the County. 

Zoe Colvin with SECED entered the meeting to review the Division of Housing Grant Application. Oswald moved and McLoud seconded to recess the regular session and move into the SECED Public Hearing at   1:54 p.m. Motion carried. There was a short discussion. McLoud moved and Scott seconded to come out of Public Hearing and move back into regular session at 2:00 p.m. 

McLoud moved and Oswald seconded the motion to sign the Division of Housing Grant Application for 2018-2019. Motion carried. 

LEAVE DONATION REQUEST:There was one leave donation request. McLoud moved and Oswald seconded to approve the donation of leave time request. Motion carried. 

KLMR PUBLIC AFFAIRS PROGRAM: KLMR radio station would like to include Kiowa County on the public affairs program on the first Tuesday of each month at 10:05. The first update will be July 3rd at I 0:00 a.m.

KCHD REQUEST FOR MAINTENANCE ASSISTANCE:The BOCC will allow Maintenance Foreman Crain to use the county tractor to do repair work at the parking lot of Weisbrod Hospital. 

Extension Office:Adamson will prepare a letter to send to the Colorado State Extension Office stating one of the job requirements for the next Extension Agent for Kiowa County will need to be very knowledgeable in the 4-H Farm/Ag Program.

Oswald moved and McLoud seconded the motion to approve the contract between Kiowa County Social Services and the Ryon Medical Associates, LLC Company. This company provides the psychological evaluation, consultation and treatment of clients in need of these services. 

Oswald moved and McLoud seconded the motion to have KCEDF as the operator/tenant for the ARCPLC Contract through FSA for the 2017 payment which will be dispensed in October 2018. Motion carried. Adamson will send a letter of Change of Tenancy to John Negley and to KCEDF. 

The next regular Commissioner's meeting will be July 12, 2018. 

Scott moved and Oswald seconded the motion to recess the regular meeting and move into executive session at 2:38 p.m. The executive session was for personnel matters 24-6- 402 (4) (f) and R & B Complaints. Motion carried. Oswald moved and McLoud seconded the motion to move out of executive session and back into regular session at 4:31 p.m. Motion carried. 

McLoud moved and Oswald seconded the motion to lower the Sheriff's Office credit cards limits to $500.00 for each card. Motion carried. 

Administrator Adamson will be preparing a letter for some of the county employees in regards to personnel issues. 

With no other business to conduct Oswald moved and McLoud seconded the motion to adjourn the meeting at 4:33 p.m.