Kiowa County Commissioners’ Meeting Minutes – August 25

Kiowa County Courthouse
Published Saturday, September 17, 2016

The Regular Kiowa County Commissioner's Meeting was called to order by Chairman,

Richard Scott on August 25, 2016 at 9:00 a.m. Scott opened the meeting with prayer and Pledge of Allegiance. Those in attendance:

                                              Richard Scott, Chairman

Donald Oswald, Commissioner

                                               Delisa Weeks, Clerk

           Tina Adamson, County Administrator

           Cindy McLoud, Commissioner Absent

Oswald moved and Scott seconded to approve minutes. All Commissioners voted Affirmative.

Oswald moved and Scott seconded to approve vouchers as presented. All Commissioners voted Affirmative.

Oswald moved and Scott seconded to approve the agenda as presented.  All Commissioners voted Affirmative.

OLD BUSINESS:

Grant: Oswald moved and Scott seconded to sign the 2016 EMPG Encumbrance Grant. All Commissioners voted Affirmative.

Events Update/Oktoberfest & Veteran's Day: Administrator Adamson provided information on different ideas to honor our local Veteran's on Veteran's Day. Administrator Adamson will be heading up this event. It will include a slide show, local musicians, potluck luncheon, and a bag piper. Adamson will have this information in the local newspapers soon. Adamson asked if she could also have an Oktoberfest for Kiowa County. The commissioners approved the Oktoberfest. Adamson mentioned various games for the youth, such as apple bobbing, punkin chunkin, pie eating contests and various activities for adults as well. Adamson is planning the Oktoberfest for October 8, 2016. Scott moved to allow a $2000.00 budget for the Oktoberfest and Veteran's Day Celebration. Oswald seconded the motion. All Commissioners voted Affirmative.

Fire District: There will be a booth at the fair with flyers and other information promoting the Fire District. There will be some firefighters at the parade walking along side the firetruck handing out plastic fire helmets promoting the District

Audit: The Auditor will be here on September 29, 2016 to review the audit with the commissioners.

Betsy Barnett with the Kiowa County Independent entered the meeting at 9:25 a.m.

Fair Board Members: Tearle Lessenden Fair Board President, Bart Michael, Nancy Walker, Bobby Sinka and Raelynn Riley entered the meeting to discuss the official fair book and the upcoming fair.

Tearle Lessenden read a letter that he had written. Lengthy discussion followed. The fair board was concerned that the Commissioners approved the Kiowa County Independent's "Official Fair Program" without the Fair Board being consulted. They also thought it would cause confusion with the Fair Book that the fair board publishes each year. They also had concerns as to how the Independent's magazine was to be sold. Lessenden said the board would like to be notified of upcoming events in regards to the fairgrounds or fair before decisions were made. Barnett said the intent was to get information out to the visitors but had no intention of causing issues with the fair board and the commissioners. She said she would downsize the program and they would come up with another way of selling the programs.

Cheryl Sanchez with Lamar Community College introduced Dr. Linda Lujan as the new LCC President. Lujan provided updates on some of the new programs being offered at LCC. She did say the welding program is going very well with 63 students enrolled in this program.  Lujan said the college is trying to form a Building Trades (carpentry, insulation, electrician and plumbers) program too. She said this is in the works but more information will be coming. Sanchez and Lujan thanked the board for their time and exited the meeting.

Oswald moved and Scott seconded to sign the COSI Grant. All Commissioners voted Affirmative.  

Josh Crochet with the Gobbell Hays Project entered the meeting to discuss the Rialto Project. Crochet did state once the project does start they will be taking daily samples of the asbestos level and if it is too high, there will be a watering down process. There was further discussion with Mr. Crochet going back to Gobbell Hayes and searching for a contractor who will do the work for a lower fee.

At 11:45 a.m. Road Foremen Watts, Spady and Howard and Rick Reed with 4-Rivers entered the meeting. The Foremen wanted to know if there was additional work that needed to be done for the upcoming fair. The commissioners said there was an alley-way and gate to be installed in the arena area. Also the fair board also requested an employee to run the backhoe for the new ATV sled pull.  

Oswald moved to recess the meeting at 12:05 pm. Scott seconded the motion. All Commissioners voted affirmative. Meeting reconvened at 1:05 p.m.

Belinda Zink, Architect for the Murdock Project was present to discuss the modifications to the grant. Oswald moved and Scott seconded to accept the modifications with the AIA Form of Agreement between Operator and Contractor on the Murdock Project. All Commissioners voted Affirmative. Zink exited meeting at1:55 p.m.

Sheriff Sheridan entered the meeting 3:00 p.m. to attend a phone conference with District Court Judge Brinkley. Honorable Brinkley reported there were enough funds to cover the courthouse security person and repairs to the security cameras and scanner. He did state funds will be limited. He also encouraged the commissioners to apply for the Under Funded Courthouse Facilities Grant for a single point entry to the courthouse.

Reports were reviewed and signed.

NEW BUSINESS:

SCEDD Membership Dues were discussed and tabled for a later date.

Cost Allocation Plans: Consolidated Cost Allocation Plan for Department of Social Services was discussed. Scott signed the Plan.

APEX/EPA Software for the landfills was discussed. Oswald moved and Scott seconded to pay the APEX/EPA software for $1500 and the $300.00 maintenance fee. All Commissioners voted Affirmative.

CCI Legislative Committee will be held in Denver on October 14, 2016.

Oswald said there is a need to hold a 911 meeting with Bent County. Administrator Adamson will write a letter to Bent County Administrator to set up a meeting.

Oswald moved and Scott seconded to adjourn the meeting at 4:16 p.m. All Commissioners voted Affirmative.

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County Clerk                                               Chairman of the Board