The Kiowa County Commissioners regular meeting was called to order on April 11, 2019 at 9:00 a.m. by Chairman Richard Scott.  Scott opened the meeting with prayer and Pledge of Allegiance. Those in attendance: 

Richard Scott, Chairman

Donald Oswald, Commissioner

Howard “Butch” Robertson, Commissioner

Delisa Weeks, County Clerk

Tina Adamson, County Administrator

Oswald moved and Robertson seconded the motion to approve the minutes as presented. Motion carried.

Oswald moved and Robertson seconded the motion to approve the vouchers as presented. Motion carried.

Scott moved and Robertson seconded the motion to approve the agenda as amended with the following additions. Three additions for New Business were added: 1-- M.O.U. with the Department of Social Services, 2-- Resolution for L.A.V.A.A.A. and 3-- Lake Clean Up. Motion carried.

OLD BUSINESS:

Grants: Various grants were discussed. Oswald moved and Robertson seconded the motion to apply for the S.E.C.O.G. Grant in the amount of $7,000.00. Motion carried.

At 09:45 a.m. a phone conference took place with Belinda Zink, Architect for the National Park Service to discuss the Change of Order Proposal from Latcon. Oswald moved and Robertson seconded the motion to approve the two change orders for the National Park Service in the amount of $3049.08. Motion carried. The phone conference ended 09:55 a.m. 

Mike Crain entered the meeting at 09:25 a.m. to discuss grinding of tree stumps at the courthouse and fairgrounds. Crain said there are 25 to 30 stumps that needed to be removed. Oswald moved and Robertson seconded the motion to approve expenditure of tree stump removal. The cost of the removal will be $2200.00. Motion carried.

Theresa Witte, Emergency Manager for Kiowa County entered the meeting at 9:55 a.m. to discuss the 402 class for elected officials. It will be held on May 16^that 1:00 p.m.

Witte provided an update on the fire near Las Animas. She was called in for assistance to this fire on Friday April 5, 2019. Witte reported that it was a good learning experience for her.  Witte exited the meeting at 10:15 a.m.

Land Fill Update: Sheriff Sheridan reported that he was able to get a storage container for the landfill. The storage container will house the portable scales at the landfill.

The commissioners discussed recycling cardboard. Adamson will check on pricing of the equipment and the building in which the county can use for recycling.

Heather Barbere, Environmentalist for the State emailed the Commissioner’s Office stating they will start closure construction on the Haswell landfill in the very near future. 

Planning & Zoning Updates: Adamson said the Planning & Zoning Board has been discussing setbacks for transmission lines. They plan to take the old transmission regulations and integrate them into the 1041 regulations so they will correlate. 

Railroad Updates: Adamson will try to contact Harvey Crouch with Crouch Engineering and remind him there needs to be signage for each of the crossings that he and his employees are cleaning and restoring for usage.

Weed Control: April 30^thwill be the date the commissioners will discuss weed control and what and if anything can be done.

Upcoming Meetings and Reports were reviewed and signed.

NEW BUSINESS: 

Time off Request Forms: One request was made. Oswald moved and Robertson seconded the motion to approve the time off request. Motion carried.

Road & Bridge Position: Robertson moved and Oswald seconded the motion to hire Phil Bartow for employment on the County Road & Bridge Department. Motion carried. 

Oswald moved and Scott seconded the motion to recess for lunch at 11:55 a.m. Motion carried. The meeting reconvened at 1:00 p.m.

Office Space Rental: Tabled.

Inventory: Adamson had delivered an inventory sheet to each entity. She has requested they be returned to the Commissioner’s Office by April 30^th. 

Recreation & Cemetery Districts: Adamson discussed the special district properties the county owns and questioned insurance coverage through CTSI. Oswald moved and Robertson seconded to sponsor each special district with insurance. Motion carried. 

Two Memorandum of Understanding for DSS: Robertson moved and Oswald seconded the motion to sign the two M.O.U.’s between the Kiowa and Cheyenne County Department of Social Services. Motion carried.

Resolution for L.A.V.A.A.A.: Oswald moved and Robertson seconded the motion to sign the Resolution of Participation with the Lower Arkansas Valley Area Agency on Aging  (L.A.V.A.A.A.). Motion carried.

Lake Clean Up: Adamson will advertise for the Lake Clean Up in the newspaper.

The next regular commissioner’s meeting will be April 25, 2019 at 9:00 a.m.

With no other business to discuss, Oswald moved to adjourn the meeting and Robertson seconded the motion. Motion carried. Meeting adjourned at 2:50 p.m.