Kiowa County Commissioners meeting minutes - March 14, 2019

PROMO 660 x 440 Government - Kiowa County Courthouse Chris Sorensen
Published Tuesday, April 9, 2019

The Kiowa County Commissioner's regular meeting was called to order by Chairman Richard Scott at 09:10 a.m. on March 14, 2019. Robertson opened the meeting with prayer and the Pledge of Allegiance. Those in attendance:

Richard Scott, Chairman

Donald Oswald, Commissioner
Howard "Butch" Robertson, Commissioner

Delisa Weeks, County Clerk

Tina Adamson, County Administrator

Oswald moved and Robertson seconded the motion to approve the minutes as presented. Motion carried.

Oswald moved and Robertson seconded the motion to approve the vouchers as presented. There were three vouchers questioned. Motion carried.

Scott moved and Oswald seconded the motion to approve agenda as presented. Motion carried.

OLD BUSINESS: Grant Updates:

SECOG Mini Grant: Adamson will contact Roland Sorensen, American Legion Secretary for pricing on replacement of the floor. The Veteran's Office will assist in the purchase of a kiosk for the Legion Hall. Adamson will see if the flooring can be included in the Mini Grant.

Zink and Associates had sent the floor plans for the Single Point Entry to the Courthouse. Discussion followed over the floor plans. Adamson will speak with the Sheriff and the Courthouse Security Officer and see if there are any other changes that need to be added or deleted to the plan.

Teresa Witte, Emergency Manager for Kiowa County, entered the meeting at 09:28 a.m. to present the Annual Fire Mitigation Plan. Discussion followed. Oswald moved and Robertson seconded the motion to sign the 2019 Annual Fire Mitigation Plan. Motion carried.

Witte further discussed fire training for the road grader operators. Witte said she will provide the training for the operators at no cost. The BOCC asked Witte to set up a date and time for the training and they would have the Road and Bridge Department attend.

Landfill Updates: Administrator Adamson has purchased a tarp and the small scales needed at the landfill.

Clean Valley Recycling: The Commissioners will be touring the Clean Valley Recycling Center in Swink. Adamson will set a date for this.

Planning & Zoning: Adamson reported that Planning and Zoning want to change the Comprehensive Plan. 

Adamson had spoken with Jerry Allen; Land Use Administrator for Cheyenne County. He may be hired to administer larger wind, solar or oil & gas permitting on a case by case basis for Kiowa County. The Commissioners will meet with Allen to discuss his fees.

NEW BUSINESS

Reports and Upcoming meetings were reviewed and signed.

Weed Control: Bill Woelk had spoken with Administrator Adamson in regards to the County reimbursing him for spraying his ditches where his property lays. Lengthy discussion followed. The BOCC said they would be willing to meet with the some of the local farmers and visit. At this time the county will not be reimbursing the local farmers for spraying their ditches but will consider a plan of action.

Community Building Employee Usage: Adamson asked if there was any difference for county employees to rent the community building. The Commissioners agreed it would be the same fee as any community member. 

Fire District Office Space: Terry Riley, Fire District Board Member asked how much it would be to rent the larger office at the Public Service building. Discussion followed. Scott moved to rent the large office for $50.00 per month to the Kiowa County Fire District. Robertson seconded the motion. Oswald voted no. Motion carried.

Cobblestone Liquor License: Oswald moved and Scott seconded to approve Cobblestone Liquor License. No issues were reported. Motion carried.

Board Appointment Resignation: Tearle Lessenden submitted his Letter of Resignation as Fair Board Vice President. The BOCC would like thank Mr. Lessenden for his time served on the Fair Board. A letter of interest to the Fair Board was reviewed but no decision at this time was made.

COSI Scholarship: Oswald moved and Robertson seconded the motion to sign the Letter of Support for the COSI Scholarship Program through Lamar Community College. Motion carried.

Legislative Issues:

SB-188: The Family Medical Leave Bill would require employee and employer shared premium costs which in turn would likely decrease other benefits paid by the employer. Also this bill is not specific enough with the qualification for coverage. Oswald moved to vote to oppose and Robertson seconded the motion. Motion carried.

HB19-181 Adamson had sent a letter to our local Senators and Representatives stating that the county opposes House Bill 19-181. This is in regards to the limitations of Oil & Gas productions.

Oswald moved and Robertson seconded the motion to recess for lunch. Motion carried. The meeting reconvened at 1:00 p.m.

Social Service Director, Dennis Pearson entered the meeting at 1:00 p.m. to provide a monthly report. He did report that Kailey Meardon resigned from Social Services as a Case Worker.

Pearson reported that he had created some policies in regards to employees who qualify to work from home. He explained there are situations for the Child Case Workers to work from home due to restrictions that courts have placed on them.  The BOCC will review the policies and procedures that Pearson has made specifically for the Department of Social Services. Pearson thanked the BOCC for their time and exited the meeting at 1:47 p.m.

Fair Parade Theme Contest: Adamson will send the Theme Contest to the schools to see if there is any interest.

Administrative Issues: There have been some balancing issues. Adamson said a lot of it has to do with ADP Payroll and the county has since quit using ADP for payroll services. She has been working with the Treasurer's Office correcting the miscalculations.  

Fair Board: Fairboard members Barbara Scranton, Mike Johnson and Areta Laird entered the meeting at 2:52 p.m. to provide an update for upcoming events to be held at the fair grounds. Scranton reported there are five events they are seeking a special event liquor license for. The first event will be local dog racing held on April 27th. Ken Hill will be heading this event up. The next event will be a gymkhana being held on June 1, 2019; a CRJA Rodeo on July 5th, 6thand 7th. The last event will be our local county fair in September. Oswald said they would need to look into CCI regulations on dog racing.

Oswald moved and Robertson seconded the motion to approve the June 1st riding gymkhana and the CJRA Rodeo July 5, 6, and 7. Motion carried.

Scranton also commented that the Fair Board would like to have a say in the theme for fair this year. Adamson will contact the Fairboard when the entries for the theme have been closed.

Barbara Scranton, Treasurer for the Fairboard requested a copy of the budget reports for 2018. Adamson said she would get them ready for Scranton. Johnson, Scranton and Laird exited the meeting at 3:32 p.m.

With no further business to conduct, Oswald moved and Robertson seconded the motion to adjourn the meeting at 03:40 p.m. Motion carried.

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