The Regular Meeting was called to order on March 15, 2016 at 9:00 a.m. by Chairman of the Board Richard Scott. Scott opened the meeting with a prayer and Pledge of Allegiance. Those attending:
Richard Scott, Chairman of Board
Cindy McLoud, Commissioner
Donald Oswald, Commissioner
Delisa Weeks, County Clerk
Tina Adamson, County Administrator
Oswald moved and McLoud seconded to approve the regular minutes of the February 25, 2016 meeting. All Commissioners voted Affirmative.
Oswald moved and McLoud seconded the motion to approve payment of vouchers as presented, except for one voucher. One voucher will be pulled and ask that funds be paid from those involved. All Commissioners voted Affirmative.
Scott moved and Oswald seconded the motion to accept the agenda as presented except for one addition: Lodging Tax and Room Tax. All Commissioners voted Affirmative.
Scott said at this time he was not interested in the Lodging Tax and Room Tax on the motels. Scott said he would like to have those traveling through to utilize the two motels and see if business will pick up for them. Oswald and McLoud agreed that this could be revisited in the future.
McLoud presented information on the Grant Processing. She has applied for the Adolf Coors Grant with a request of $100,000.00 for the interior of the Murdock Building. McLoud said the Daniels Foundation is requesting a one page synopsis of the need and this document will be sent this week.
Teresa Witte entered the meeting at 09:40 and provided a report on the exercise the 6 surrounding counties had. She reported it as being very beneficial information for her office.
Witte said she will be having an LEPC meeting on March 22nd at 6:00 pm and invited the commissioners to attend. Witte exited the meeting at 9:54 a.m.
Raelynn Riley, member of the Fair Board asked if the Commissioners would be interested in donating to the March 26th Easter Egg Hunt. The commissioners explained it would have to be personnel donation not as the commissioner's office. Riley thanked each commissioner for their personnel donation and exited the meeting.
Adamson has sent out several letters in regards to the Rialto Motel historic evaluation that will need to be done again. Adamson said she will contact Gobble Hayes to see what the time line would be for the demolishment requirements.
McLoud reported she will be one of the members going on the Jail Diversion Program to Washington D.C. She will be gone from April 17th thru April 19th.
Railroad Industries provided Assessor Miller with a Net Liquid Valuation Report on Kiowa County's portion of the Towner Line owned by V&S Railway which is $14,632,762.00.
Oswald moved to pay Railroad Industries for the valuation report and second to pay them on an as needed basis. McLoud seconded the motion. All Commissioners voted Affirmative.
Jeanne Sorensen entered the meeting at 10:15 a.m. Jeanne thanked the commissioners for their continued support. Sorensen stated there were rumors going around that the Press Office was closing and she wanted to squelch the rumors. She said there have been challenges going to this type of on-line format. They have made major changes and have seen an increase in on-line viewing and that advertising has picked up substantially. She also reported ALL legal notices will be put on-line and in hard copy (In the Paper).The Press Office will carry some hard copy issues as well as the C-Store and Kiowa Health Mart. They will try to get the hard copy paper to the east end as well as the west end of the county. She did say a person will still have to get on-line in order to finish reading some of the articles that will go into the hard copy paper.
The Kiowa Press can do business cards, make forms that are two part copies and they are also working on ballots. She thanked the board and exited the meeting.
Sheriff Sheridan and Undersheriff Six entered the meeting at 10:30 a.m. to discuss a grant on marijuana. This funding could go toward programs for youth and the dangers of drug use. After discussions, Oswald moved and McLoud seconded to apply for the Marijuana Grant. All Commissioners voted Affirmative.
Sheriff Sheridan approved and signed the Wildland Fire Annual Operating Plan for the South/Southeast Region submitted by Joseph LoBiondo, Fire Management Officer. The Commissioners also approved the AOP. McLoud moved to sign the Annual Wildfire Operating Plan and Oswald seconded the motion. All Commissioners voted Affirmative.
The Road Forman on the east end of the county contacted the Sheriff in regards to overweight trucks running down county road 78. Sheriff Sheridan said the deputies would patrol the county road.
Sheridan reported that there may be an increase in the 911 services agreement with Bent County. Sheridan is speaking with other agencies that would be able to dispatch for Kiowa County. Oswald said there was some talk of a regional dispatch center but has not received any further information. The Sheriff and Undersheriff thanked the board and exited the meeting.
Reports were reviewed and signed. Upcoming Commissioner's Meetings are scheduled as: May 12th and May 26th and June 14th and June 30th.
Time-Off Requests: None
Pricilla Waggoner with the Independent entered the meeting at 11:20 a.m.
County Road 50 and Y: This road is covered by HUTF Funds so therefore will not be allowed to have a gate as requested.
Lake Clean-Up: Adamson will contact Jim Ramsey with D.O.W. in regards to partnering with the county for Lake Clean-Up.
Scott moved and Oswald seconded to adjourn the meeting for lunch. All Commissioners voted Affirmative. Waggoner exited the meeting.
The meeting reconvened at 1:00 p.m.
Cougar Mountain: Adamson presented the fee for maintenance and upgraded version of the computer accounting program. The Commissioners will address this later in the year.
Department of Social Services Director, Dennis Pearson entered the meeting at 1:25 p.m. Pearson reported the Medicaid expenditures for December 2015 were 61,448.20 and January figures were $67,388.40.
Pearson reported that the GED classes are being held upstairs as well as parenting meetings. He stated the upstairs plumbing still needs to be done and is inquiring bids for this project.
Pearson requested to hire a full time Child Welfare Case Aide Worker to assist Audrey Johnson. Pearson could pay for this employee through one of his programs and the county would have to come up with 10% of wages and benefits. Pearson said DH is forming new mandates which will make more paperwork for the Caseworker. McLoud moved to hire a full time Child Welfare Case Aide Worker and Oswald seconded the motion. All Commissioners voted Affirmative.
Oswald moved to have Adamson as a signatory for Kiowa County at Valley National Bank for the County lease documents and McLoud seconded the motion. All Commissioners voted Affirmative.
Jay Stum and Elise Crockett entered meeting at 2:05 p.m. Stum entertained the idea of having a bull riding event in May and will be calling different businesses for sponsorships.
McLoud moved and Oswald seconded to approve the recommendation for Jay Stum to fill the vacant position on the Fair Board. All Commissioners voted Affirmative.
Ryan Brittain resigned as Fire Chief in Haswell. Shane Lessenden and Tim Wolf will be Co-Fire Chiefs and Greg Miller as Assistant Fire Chief for Haswell.
The Sheridan Lake Tower Site generator has been repaired. Adamson will submit a proposal for scheduled maintenance for the site at the next meeting and verify the automatic test runs of the generator. Adamson also reported the State called and said the air conditioner has also quit at the tower and needs to be repaired.
The Personnel Policies were reviewed and corrections were made. Oswald moved and McLoud seconded the motion to approve the revised Personnel Policy Handbook as presented with corrections. All voted Affirmative. After speaking with the Administrative Assistant, Oswald moved to omit two sentences in the Policy Handbook (with regards to the hiring date and fringe benefits being offered) and then to accept the corrections being made and McLoud seconded the motion. All Commissioner voted Affirmative.
Scott moved to go into executive session under C.R.S. 24-6-402 (4) (b), (e) and (f) for contract negotiations, attorney consultation and personnel issue at 4:07 p.m. Oswald seconded. All Commissioners voted Affirmative. Oswald moved and McLoud seconded to come out of executive session at 4:57 p.m. All Commissioners voted Affirmative.
The next Commissioner's Meeting is March 30, 2016 at 9:00 a.m.
Meeting was adjourned at 5:00 p.m.
Delisa L. Weeks Richard Scott
Kiowa County Clerk Chairman of the Board