Minutes of the May 12, 2016 Commissioners Meeting were called to order at 9:04 a.m. by Chairman of the Board Richard Scott. Oswald opened the meeting with prayer and the Pledge of Allegiance. Those in attendance were:

Richard Scott, Chairman of Board

Cindy McLoud, Commissioners

Donald Oswald, Commissioners

Delisa Weeks, County Clerk

Tina Adamson, County Administrator

Oswald moved and McLoud seconded to accept minutes as presented.  All Commissioners voted Affirmative.

Oswald moved and McLoud seconded the motion to pay the vouchers as presented             with the exception of one voucher.  All Commissioners voted Affirmative.

McLoud moved Oswald seconded the motion to accept the agenda as presented with 4 additions being added. Scrap Iron, Winds Farms, Cost Comparisons for Road & Bridge and Art Displays in the courthouse were added to the Agenda. All Commissioners voted Affirmative.

Dennis Pearson Director of Social Services entered the meeting to provide updates on social services. He reported the new employee is very productive and an asset to the department. No Medicaid reports for Kiowa County were available at the time of the meeting.

Pearson said his brother will become the Executive Director of RESADA in Las Animas and Pearson is on the RESADA board. He said he will step down from the board if needed. Oswald said he didn’t think there would be a problem other than if there was a vote concerning his brother he would need to abstain.

Raelynn Riley entered the meeting on behalf of the Fair Board, requesting a Beer Garden for Friday night of fair. Riley said this would be after the prca rodeo. Scott said there will need to be further discussions before allowing a beer garden, due to alcohol being prohibited on county property. Scott said the commissioners would get back in touch with her.

(Pricilla with Kiowa County Independent) entered the meeting at 09:40 am.

Joe Shields, Eads Town Mayor, entered the meeting making a request to display local   Artist of the Plains art work in the hallways of the courthouse. Commissioners agreed they would need to discuss further.

                                                                                                                                      Shields presented information that the Town of Eads is offering as an incentive package on giving tax breaks to new businesses on Maine Street. Shields reported the town of Eads will also be giving the new cement plant a break on the water tap in the amount of $600.00.  The Commissioners said they would like to work with the town on the tax breaks.   

Jill Williams, Kayla McLoud and Glenn Smith, Superintendent with the RE-1 School District entered the meeting to request the continued rental/lease agreement where the pre-school is being held. Scott moved and McLoud seconded the motion to approve the agreement for the office space for the pre-school. All Commissioners voted Affirmative. 

Tammie Clark with Prowers/Kiowa County Health Services presented contracts to the commissioners. McLoud moved and Oswald seconded to accept and sign the EPR (Emergency Preparedness and Response) contract. All Commissioners voted Affirmative.

Clark questioned the testing being done at the Shalberg Pond. Scott said there was a sign posted stating it will be closed until further notice. Clark said they will wait on reports from D.O.W.

Clark also spoke about the need to purchase a vehicle for the new CMG Coordinator, Lisa Thomas. Oswald moved to have Tammie Clark obtain bids for an economical vehicle. McLoud seconded the motion. All Commissioners voted Affirmative.

Clark explained the Septic Testing and the Permit Application Fee that has to be done. She said it is a $100.00 application fee plus $250.00 for the testing fee. This is a soil test that is required. Mr. Seimsen with the Southeast Land and Environment is trained to conduct this kind of testing. Oswald moved and Scott seconded to have Kiowa County utilize Prowers County rates and their personnel for the OTWS requests for Kiowa County. All Commissioners voted Affirmative.  

Adamson reported the Surface Transportation Board sent a letter stating they had accepted the application for feeder line from KCVN/CPRR.

Adamson received a call in regards to a circus coming to Eads. The circus will be May 19^th.

Oswald moved and McLoud seconded to recess for lunch at 11:56 am. All Commissioners voted Affirmative.

The Commissioner’s Meeting reconvened at 1:00 p.m.

Administrator Adamson reported the PA system at the community building is not working. She had been pricing different ones. Oswald moved and McLoud seconded to approve a new PA system. All Commissioners voted Affirmative.

Oswald moved and McLoud seconded to allow Maintenance Foreman Crain to hire someone to paint the courtroom. All Commissioners voted Affirmative.

Fire District Updates: Marvin Watson and County Fire Chief, Jay Haase have made some revisions on the Service Plan for the Fire District. Adamson will make the revisions and will present the Service Plan to the Commissioners at the next meeting. Once approved, a resolution to approve the service plan will be presented and adopted before the petitioners go out and petition for signatures.

Fair Board Bylaws: Commissioners had received a copy of the By-Laws from Garfield County.  Adamson has not received anything from our fair board yet.

Craig Kerfoot and Jan Richards entered the meeting to do discuss the extension of Rittgers Street.  Kerfoot, an investor of the Cobblestone Inn is aware the fence that had been put in on the west side of Cobblestone Inn would need to be removed in order for the extension of Rittgers Street south to occur. Oswald moved to accept the legal description to extend County Road R to the west to join the newly formed Rittgers Street south of the Cobblestone Inn. McLoud seconded the motion. All Commissioners voted Affirmative.

Upcoming Meetings: Commissioners Meetings May 26^th, 2016; June 14^th and June 30, 2016. Reports were reviewed and signed.

McLoud said she would like to attend the summer CCI Conference. Scott and Oswald approved paying her registration fee.

Scott had spoken to Janet Fredericks with the National Park Service in regards to the maintenance of the Park’s roads. Fredericks said there had been no local contractors doing their projects. Scott said he would like to see if there is an agreement that could be drawn up and reviewed so the county could assist in their road maintenance. Adamson will speak with Fredericks about the possibility of an agreement.

The county will be advertising for a new Hospital County Board Member.

Wind Farm Regulations were discussed. Adamson has received the regulations on wind farms from Lincoln County. Commissioners will be discussing this more at the next meeting.

Oswald moved and Scott seconded to have the county Road & Bridge crew haul the scrap iron. All Commissioners voted Affirmative. The board would like to thank those that submitted bids.

Scott requested a cost comparison report on repairs and maintenance for the Road and Bridge Department, to see if repairs are going down since leasing and buying new graders. 

Oswald moved to allow art work from local artists be displayed at the courthouse with approval from the Commissioner’s Office. McLoud seconded the motion. All Commissioners voted Affirmative.

The next Regular Commissioners meeting will be May 26, 2016 at 9:00 a.m.

Oswald moved and McLoud seconded to adjourn the meeting at 3:30 pm. All voted Affirmative.

_________________________________     ________________________________

Delisa L. Weeks                                             Richard Scott

Kiowa County Clerk                                       Chairman of the Board