Record of Proceeding

Board Meeting July 28, 2020

The Kiowa County Hospital District and County Board met in regular session on July 28, 2020 at

6:35 p.m. at the Cobblestone Inn Meeting Room and also via Zoom. At this time, individuals can

attend the meeting via Zoom or in person.

District Board members present were: Mary Eikner, Sylvia Shields, Cathryn Anderson and

Meghan Buck. Absent: Priscilla Waggoner (called).

County Board members present were: Ken Flory, Kevin Davis and Dale Back. Absent: Craig

Kerfoot and Whitney Barnett (called).

Others present: Shannon Dixon, Char Korrell, Ellen Lane, Dawn Back, Jessica Hyman and Beth

Spady.

CALL TO ORDER

The meeting was called to order by Sylvia Shields, Chairman of the Board at 6:35 pm.

OATH

Dale Back was sworn in by Sylvia Shields as a County Board Member.

COUNTY VOTING MEMBER SELECTION

Ken Flory, Kevin Davis and Dale Back.

APPROVAL OF MINUTES

A motion was made by Ken Flory to approve the June 23, 2020 minutes as presented. Motion

seconded by Mary Eikner. All aye.

APPROVAL OF AGENDA

A motion was made to approve the agenda with the addition of the following items under new

business: hospital liability issues, ambulance driveway, and procurement threshold. Motion made

by Mary Eikner and seconded by Meghan Buck. All aye.

PUBLIC COMMENT

No one was present for public comment.

CREDENTIALING

Dr. John Gerhold, Dr. David Constantino, and Dr. Lawrence Emmons were approved for

telemedicine privileges by Med Staff. Dr. Viral Patel, Dr. Kathryn Klima, Dr. Annie Lim, and Dr.

Christopher Pettis, Dr. Jesus Sanchez Contreras, and Dr. Veronica Sue were granted temporary

privileges. A motion was made by Mary Eikner to approve all credentialing as presented above

and seconded by Ken Flory. All aye.

POLICIES & PROCEDURES

The Board reviewed and discussed the summary of our policy and procedure revisions including

Employee Health, Dietary, and the employee health screening in the Hospital Pandemic Plan. All

policies were reviewed by the Policy Committee and approved by Med Staff. A motion was made

by Kevin Davis to approve all policies as discussed and seconded by Ken Flory. All aye.

STANDING REPORTS

CEO

KCHD is partnering with South East Health Group, Kiowa County Social Services, and Eads

School District on a project called Mind Matters. The program will focus on students.

Applications for the Hospital Transformation Program (HTP) are due on October 1, 2020. There

is a possibility that the application deadline will be delayed due to COVID-19.

KCHD is working with Eastern Plains Healthcare Consortium (EPHC) to potentially implement

staff sharing in the radiology department. Charles Johnson will be leaving the first week of

August. Ned Pjevac will be assisting us for the next two months.

CFO

The June financials were reviewed and showed a profit for the month. In June, days cash on hand

was 148 and days in AR was 92. KCHD is showing a profit for the year.

KCHD continues to monitor funding associated with COVID-19 and the requirements of each of

the various funding sources. The reimbursement request submitted to Department of Local Affairs

(DOLA) was received by KCHD.

The Board reviewed a full time equivalent report pertaining to staffing in each department.

CNO

Staff asked to replace several beds at KCHD. The advantages and disadvantages of buying new

equipment versus refurbished equipment was discussed by the Board. After discussion, it was

decided that KCHD staff would continue to research both options (new vs. refurbished) through

the end of the week. A motion was made by Mary Eikner to purchase four beds for no more than

$28,000 after researching all options. Motion seconded by Dale Back. Opposed: Ken Flory,

Meghan Buck, and Kevin Davis. Motion carries.

Brandy Turcotte, Social Services Director resigned her position with KCHD. Kendrick Grant will

be our new Social Services Director and will start with KCHD on August 12, 2020.

HOSPITAL QUALITY & SAFETY

The Quality Report Scorecard was reviewed. Various measures including infection rate,

medication errors, and falls were reviewed by the Board.

OLD BUSINESS

DEPARTMENT OF LOCAL AFFAIRS (DOLA) GRANT UPDATE

Our project manager with Iconergy is following up with the contractors who bid on the electrical

and mechanical projects to ensure all bids are submitted and consistent with the work planned.

KIOWA COUNTY ECONOMIC DEVELOPMENT FOUNDATION (KCEDF) LAND PARCEL

The deposit for the land parcel has been paid and the purchase agreement is being reviewed by

legal counsel.

COVID-19 UPDATE

KCHD staff and local partners continue to meet via zoom twice a week to receive updates and

discuss any changes to our planning process and protocols.

NEW BUSINESS

CLINIC OFFICE SPACE

KCHD is looking at options for additional building space for the clinic. Staff are researching

several options to include rent to own, lease, and purchase.

HOSPITAL LIABILITY ISSUES

The Board was assured that they would be notified if any legal action were filed against the

Hospital.

AMBULANCE DRIVEWAY

Several items placed on the north side of the Hospital are making it difficult for the ambulance to

safely pull into the driveway. These items will be moved immediately.

PROCUREMENT THRESHOLD

The equipment of concern had been included in the annual budget and was purchased under the

budgeted amount.

ADJOURNMENT

The meeting was adjourned at 7:40 pm.

Board Meeting 07.28.20

Respectfully submitted,

Kiowa County Hospital District Board

Mary Eikner, Secretary-Treasurer