KCHD Record Of Proceedings

Board Meeting May 26, 2020

The Kiowa County Hospital District and County Board met in regular session on May 26, 2020 at 6:30 p.m. in a virtual meeting via Zoom.

District Board members present were: Mary Eikner, Sylvia Shields, and Meghan Buck. Absent: Cathryn Anderson and Priscilla Waggoner (called).

County Board members present were: Kevin Davis, Ken Flory, and Whitney Barnett. Absent: John Negley and Craig Kerfoot (called).

Others present: Shannon Dixon, Char Korrell, Ellen Lane, Jessica Hyman, and Beth Spady.

CALL TO ORDER

The meeting was called to order by Mary Eikner, Vice Chairman of the Board at 6:30 pm.

COUNTY VOTING MEMBER SELECTION

Kevin Davis, Ken Flory, and Whitney Barnett.

APPROVAL OF MINUTES

A motion was made by Sylvia Shields to approve the April 28, 2020 and May 4, 2020 minutes as presented. Motion seconded by Ken Flory. All aye.

APPROVAL OF AGENDA

A motion was made by Ken Flory to approve the agenda as presented. Motion seconded by Whitney Barnett. All aye.

PUBLIC COMMENT

No one was present for public comment.

CREDENTIALING

Michael Archer, FNP was approved for active privileges by Med Staff. Dr. Stephen George, Dr. Michael Oakes, Dr. Trystain Johnson, Dr. Gregory Broering, Dr. Jeffrey Meier, and Dr. Mark Brinckrnan were approved for telemedicine privileges by Med Staff. A motion was made by Sylvia Shields to approve all credentialing as presented above and seconded by Whitney Barnett. All aye.

POLICIES & PROCEDURES

The Board reviewed and discussed the summary of our policy and procedure revisions including Fiscal, Maintenance, and Pharmacy/Central Supply. All policies were reviewed by the Policy Committee and approved by Med Staff. A motion was made by Sylvia Shields to approve all policies as discussed and seconded by Ken Flory. All aye

STANDING REPORTS

CEO

KCHD staff have completed the application for funding through the Federal Communications Commission to fund a platform that would support a new security system and telehealth options.

KCHD is now offering telehealth visits through the clinic.

CFO

The April financials were reviewed and showed a profit for the month. In April, days cash on hand was 147 and days in AR was 90. KCHD is showing a slight profit for the year.

KCHD was approved for the Payroll Protection Act. These funds will be used for payroll expenses in May and June of 2020.

CNO

COVID-19 planning continues at KCHD.

Staff have been completing chart audits to address sepsis measures as part as our infection control program. We have also been reviewing employee health records and what immunization requirements will need to be in place for employees.

KCHD is working to implement the Alternative to Opioids project (ALTO) in the emergency department.

HOSPITAL QUALITY & SAFETY

The Quality Report Scorecard was reviewed. Various measures including infection rate, medication errors, and falls were reviewed by the Board.

OLD BUSINESS

DEPARTMENT OF LOCAL AFFAIRS (DOLA) Grant Update

The egress project covering the south stairs while maintaining outside access has been completed. We are waiting for the floor to be touched up and for the State's Life Safety Division to come and assess the work.

Icongery has started the lighting project and should be done at KCHD by the end of this week.

KCEDF LAND PARCEL

KCHD received a letter from Kiowa County Economic Development Foundation regarding the land parcel on the south side of town. The letter details the proposal and the responsibilities of both KCEDF and KCHD. The Board would like to table this issue and revisit next month.

2020 ELECTION

Election results have been finalized. Meghan Buck will now serve on the District Board. All oaths have been completed and submitted to the appropriate County and State offices.

COVID-19 UPDATE

State guidance continues to restrict visitation so KCHD will not be changing our visitation process for the time being and our triage process will remain the same. KCHD staff and local partners continue to meet via zoom twice a week to receive updates and discuss any changes to our planning process and protocols.

NEW BUSINESS

BOARD OFFICER ELECTION

A motion was made by Whitney Barnett to nominate Sylvia Shields as Chair, Meghan Buck as Vice Chair, and Mary Eikner as Secretary. The motion was seconded by Ken Flory. All aye.

PANDEMIC RELATED EQUIPMENT

A motion was made by Sylvia Shields to renovate one of the north side rooms to become a negative pressure room estimated to cost $5,400. The motion was seconded by Whitney Barnett. All aye.

A request was made for the purchase of two handheld ultrasound machines. The total cost would be $7,396 which includes both machines, iPads, and support for the providers. A motion was made by Sylvia Shields to approve the purchase of ultrasound machines. The motion was seconded by Whitney Barnett. All aye.

KCHD would like to purchase a simulator mannequin that could help staff practice vital signs, intubation, chest tubes, and code blue techniques. The cost is $9,081.85 for the mannequin. It was noted that we could potentially hold training to help offset the expense. A motion was made by Ken Flory and seconded by Sylvia Shields. All aye.

ADJOURNMENT

The meeting was adjourned at 7:54 pm.

Respectfully submitted,

Kiowa County Hospital District Board Mary Eikner, Secretary-Treasurer