RECORD OF PROCEEDINGS

BOARD MEETING

February 22, 2022

The Kiowa County Hospital District Board met in regular session on February 22, 2022, at 6:37 p.m. at Cobblestone Inn Meeting Room.

District Board members present were: Mary Eikner, Claire Prince, and Ken Flory. Absent Kevin Davis and Craig Kerfoot.

Others present: Shannon Dixon, Gloria Trosper, Matt Prince, Ellen Lane, Junior McDowell, Jeanette Filpi (zoom), Rachel Bletzacker, Allan Lane, and Beth Spady.

CALL TO ORDER

The meeting was called to order by Mary Eikner, Secretary of the Board at 6:37 pm.

APPROVAL OF MINUTES

A motion was made by Ken Flory to approve the January 25, 2022, January 31, 2022, and February 11, 2022 minutes as presented. Motion seconded by Claire Prince. All aye.

APPROVAL OF AGENDA

Ken Flory made a motion to approve the agenda as presented. Motion seconded by Claire Prince. All aye.

PUBLIC COMMENT

There was no public comment.

CREDENTIALING

Lane Looka, NP, Dr. Eric Lyders, Dr. Mark Flora, Dr. Jodi Fitzgerald, and Abby Huff, PA were approved for temporary privileges by Med Staff. Dr. Frank Crnkovich and Dr. Daniel Baumel were approved for telemedicine privileges by Med Staff. Motion to approve as presented by Ken Flory. Seconded by Claire Prince. All aye.

Med Staff Bylaws Section 7.3 was amended to update the list of current providers that can perform medical screening examinations. Motion made by Ken Flory and seconded by Claire Prince. All aye.

POLICIES & PROCEDURES

The Board reviewed and discussed the summary of policy and procedure revisions regarding the Emergency Operations Plan, Patient Safety and Risk Management, COVID 19 Vaccine Mandate, eVisitor, eSitter, Telehealth services, Discharge Summaries, Swing Bed South, and Radiology policies. All policies were reviewed by the Policy Committee and approved by Med Staff.

Motion was made by Ken Flory to approve the policies as presented. Seconded by Claire Prince. All aye.

STANDING REPORTS

CEO

Jeanette Filpi introduced Rachel Bletzacker, our new CNO to the Board.

KCHD has interviewed several applicants for the Clinic Manager position and anticipate making an offer soon. We have open positions for Maintenance, Central Supply, and CNAs.

KCHD has asked for a proposal to conduct a mock survey of the clinic to provide an operational review. Review of the 340B program and VFC program has started as well.

Projects in process include review of the KCHD organizational chart, moving central supplies back into the hospital, and continuing to work on implementation of a blood bank.

The Colorado Hospital Association Annual Meeting is scheduled for March 2 - 4, 2022. Several Board members will be attending with Jeanette Filpi.

CFO

The Board received a written report from the CFO.

The January financials were reviewed and showed a profit for the month. In January, days cash on hand was 232 and days in AR was 106. We had a net income of $131,694.25. We are working on the audit and cost report.

The Board reviewed a full-time equivalent report pertaining to staffing in each department.

There is no new information regarding the rock to be placed around the storage containers.

The Maintenance truck is needing to be replaced. The Town of Eads has a truck that is being put

out to bid.

CNO

The Medication Management Committee is looking at various formularies. This month the focus was on hypertensives. Upon review, no medications were removed.

The Infection Control Committee is in the process of reviewing the Carbapenem-resistant Enterobacterales (CRE) protocol.

HOSPITAL QUALITY, SAFETY, & COMPLIANCE

The Quality Report Scorecard was reviewed. Various measures including infection rate, medication errors, and falls were reviewed by the Board.

CLINIC

No report this month.

OLD BUSINESS

HOUSING DEVELOPMENT

The closing is complete, down payment has been made, and the earnest money has been placed in escrow by the title company. A request for bids has been published but no bids have been submitted to date. There are several documents that need to be submitted to the bank.

ELECTION

KCHD will need two directors to serve a three-year term and two directors to serve a one-year term. The deadline for self-nomination forms is Friday, February 25, 2022. Monday, February 28 is the last day to file an Affidavit of Intent to be a Write In Candidate.

NEW BUSINESS

POSTING TIMEFRAME

The Board discussed the posting notice timeframe for regular and special meetings. The Board would like for the bylaws to reflect that meeting notices should be posted 72 hours prior to the meeting but would allow for 24 hours' notice if needed. Motion by Ken Flory, second by Claire Prince. All aye.

ADJOURNMENT

The meeting was adjourned at 7:10 pm.

Respectfully submitted,

Kiowa County Hospital District Board

Mary Eikner, Secretary-Treasurer