The regular Kiowa County Commissioner’s Meeting was called to order at 9:03 a.m. by Chairman Richard Scott.  Oswald opened the October 11, 2016 meeting with prayer and the Pledge of Allegiance. Those in Attendance were:

Richard Scott, Chairman

Cindy McLoud, Commissioner

Donald Oswald, Commissioner

Delisa Weeks, County Clerk

Tina Adamson, County Administrator

McLoud moved to accept the revised September 29, 2016 minutes as amended and Oswald seconded the motion. All Commissioners voted Affirmative. The revisement was the wording to contract someone to review the accounting for the Social Service Program.

Oswald moved and McLoud seconded the motion to approve the voucher s as presented. All Commissioners voted Affirmative.

Oswald moved and McLoud seconded the motion to approve the agenda as amended. All Commissioners voted Affirmative. Additions included the E-Waste, extension office position, road and bridge and resignation of administrative assistant.  

Grant Updates were reviewed. Adamson reported the Gates Foundation paid the $60,000.00 for the Murdock building. Gates would like to receive information once the project is completed.

McLoud had requested an extension for the State Historic Grant for the 2017 year. Oswald moved and McLoud seconded to sign the Amended Contract # 2015-01-017 for the State Historic Grant. All Commissioners voted Affirmative.

Adamson reported Josh Crochett with Gobbell & Hayes did receive a bid of $217,000.00 for the demolition of the Rialto Motel. Adamson will be forwarding documentation with the state in regards to the asbestos requirements for the landfill.

Oswald moved and McLoud seconded the motion to sign Contract #95044, which is the Amendment to the CSBG Grant for 2017. All Commissioners voted Affirmative.

McLoud provided information on the REDI Grant the county had applied for. The REDI Grant from DOLA will be used to get a feasibility study and estimates for the grandstand structural analysis and seating. This study will also include restrooms that are ADA compliant at the fairgrounds. DOLA will contribute $16,000.00 and the County will contribute $8,000.00 toward this grant. McLoud moved and Oswald seconded the motion to approve to pay the $8,000.00 for the REDI Grant pending the 25 % percent match requirement. All Commissioners voted Affirmative.

Administrator Adamson provided an update on events taking place at the fairgrounds.

Adamson updated the Commissioners on the status of the accident with one of the county fire trucks. 

Oswald discussed putting up some sort of structure for e-waste. E-waste consists of computers, televisions, monitors, dry cell batteries, microwaves and cell phones. This type of waste has to be handled differently from the otherwise normal waste.

Marijuana Ordinance: The county attorney did review the ordinance provided by Lincoln County. The ordinance will be discussed at the next meeting.

The advertising will continue for the road and bridge department.

Chairman Scott said the Colorado State Extension applicants will be interviewed on November 16, 2016 in Pueblo and then will do local interviews on November 17^th.

Meetings were reviewed.  Charles Thompson with the USDA said he will be here October 21, 2016 to discuss low to moderate income housing loans and small business loans.

NEW BUSINESS: Reports were reviewed and signed.

McLoud provided a report on tourism in regards to the southeast Colorado area. McLoud had traveled with Cathy Ritter and Kevin Wright with the State Office of Tourism. McLoud feels the Great Plains Reservoir, Blue Lake, Jackson Pond, the Towner Bus tragedy and the Sand Creek Massacre would be a great way to tie our local attractions into this tourism loop.  

There was one time - off request. Oswald moved and McLoud seconded to approve the time off request. All Commissioners voted Affirmative.

Fire Department Policies were discussed. The commissioners’ office will be requesting a roster from the fire departments.

Auditor, Ronnie Farmer sent the Public Health Cost Allocation Plan for review. Oswald moved and McLoud seconded to adopt the Public Health Cost Allocation Plan for 2015. All Commissioners voted Affirmative.

Adamson presented the 2017 Budget for review.

Adamson had received a letter of resignation from Administrative Assistant Krissy Ray. Adamson will advertise the position in the local papers, with a deadline for applications set for October 31, 2016. Oswald wished to thank Ray for all her hard work and the best in her new endeavors.

Adamson will contact Chelsea Davis to see if she will do the scheduling for the Transit Van.

Oswald moved and McLoud seconded the motion to recess for lunch. All Commissioners voted Affirmative. The Commissioners meeting reconvened at 1:00 p.m.   

Oswald moved and Scott seconded to sign the FASTER Grant Application for capitol Projects. This will help pay for a new handicapped van. All Commissioners voted Affirmative.

At 3:03 p.m. members of the fair board entered the meeting to discuss Fair-Board Bylaws and a complaint that was written and filed. Those who entered the meeting representing the fair board were:

    Kathy McCracken                                             Nancy Walker

    RaeLynn Riley                                                  Areta Laird

    Jay Stum                                                            Tearle Lessenden

    Bart Michael                                                                                      

Fair board President Tearle Lessenden presented different line items that needed to be addressed in regards to the By-Laws and the liabilities and legalities that go with them.

Lessenden also presented the 2017 projected budget for review and lengthy discussions followed.

At 5:23 p.m. Nancy Walker was asked if she would like to be in executive session or open session in regards to a complaint filed against her by Administrator Adamson. Walker chose open session. Adamson had concerns as to why Walker would not provide checks or deposits to Adamson. Adamson explained that without the proper paperwork she could not take items out of the correct funds if she did not have the proper documentation. Discussion took place. Walker wanted to know why it took so long to have this meeting and Chairman Scott said they felt it would be better to hold this meeting after fair rather than before. Oswald said he would like to continue to work with the fair board and have Nancy Walker remain the secretary. Walker and Adamson both agreed they could work together. No action was taken on this complaint.

Fair board President Lessenden did ask if at least one of the commissioners could attend the monthly fair board meetings. The commissioners agreed that they could do this.

The next Commissioners meeting will be October 25, 2016.

With nothing else on the agenda to discuss, Scott moved and Oswald seconded the motion to adjourn the meeting at 6:00 p.m. All Commissioners voted Affirmative.