The Kiowa County Commissioner’s meeting was called to order on April 27, 2017 at 9:00 a.m. by Chairman Richard Scott. Scott opened the meeting with prayer and Pledge of Allegiance. Those in Attendance:

Richard Scott, Chairman of the Board

Cindy McLoud, Commissioner

Donald Oswald, Commissioner

Delisa Weeks, County Clerk

Tina Adamson, County Administrator

Oswald moved and McLoud seconded to approve the minutes of the April 10, 2017 meeting. All Commissioners voted Affirmative.

McLoud moved and Oswald seconded to approve the vouchers as presented. All Commissioners voted Affirmative.

Scott moved and McLoud seconded to approve the agenda as presented with the following additions, Funeral Leave and Hospital Insurance Issue. All Commissioners voted Affirmative.

Jill Williams, Kiowa County RE-1 Pre-School teacher entered the meeting to discuss an Intergovernmental Agreement between Kiowa County RE-1 School District and Kiowa County. Oswald moved and McLoud seconded to sign the Kiowa County RE-1 School District Preschool Agreement for the 2017-2018 school year. All Commissioners voted Affirmative.

OLD BUSINESS:

Grant Updates: McLoud moved and Oswald seconded the motion to sign the report due to DOLA for the fairgrounds project. All Commissioners voted Affirmative.

McLoud asked about the report on the Rialto if it has been processed. Adamson and Foreman Howard will discuss the county’s billing process for the Rialto demolition.

Landfill/Survey & Proposed Compliance Schedule:  Oswald moved and McLoud seconded to hire Brundage Land Surveying Incorporated for the landfill surveys. All Commissioners voted Affirmative.

JoLynn Idler and Tammi Clark with the Prowers/Kiowa County Health Services entered the meeting to meet with the Commissioners and hold their Board of Health meeting. Scott moved to recess the regular meeting and move into the Board of Health meeting at 10:05 a.m. Oswald seconded to motion. All Commissioners voted Affirmative. The regular meeting reconvened at 11:05 a.m. with a motion made by Oswald and Scott seconding the motion. All Commissioners voted Affirmative.

County Roads: Scott had met with the Port of Entry in regards to overweight trucks on county roads. A mobile weigh station could be set up but a deputy would have to be there to issue any citations. The BOCC would need to have an ordinance in place stating the fines. The Commissioners will discuss this more with Sheriff Sheridan.

Charles Thompson, Senior Loan Specialist with USDA entered the meeting to discuss the different kinds of loans the USDA has available. Scott explained the need for a trash compactor for Kiowa County and questioned if there would be some kind of funding available for this. Thompson said there was and he asked if there would be of interest regionally. Scott explained the compactor the county has received a quote on is priced at $176,000.00. Thompson said he would look into this further.

Oswald moved and McLoud seconded the motion to recess for lunch. All Commissioners voted Affirmative. The regular meeting reconvened at 1:00 p.m.

Stephanie Green with BLM (Bureau of Land Management) entered the meeting with maps which showed how much BLM land there was in the county.

Belinda Zink, Architect for the Murdock Project and Kitty Armstrong with White Construction entered the meeting to discuss the Murdock Project. Oswald moved and Scott seconded to sign the White Contract with an amended additional amount of $14,000.00 which will bring the total to $1,497,023.00. All Commissioners voted Affirmative. The start date will be June 1, 2017 or sooner if the subcontractors become more readily available. These funds will cover the rehabilitation of the foundation of the building, restoring or installing windows and the National Park service will cover the HVAC installation, elevator and ADA compliant bathrooms. These funds come from grants through DOLA, State Historical Fund, Gates, El Pomar and Boettcher and include some County funds.

Zink presented the tenants finished contract for the Parks Services portion of the Murdock Project. The final construction documents will have to be submitted by August 2017. McLoud moved and Oswald seconded to sign the contract with Zink and Associates in the amount of $92,820.00 for the design and construction work on the Murdock Project. All Commissioners voted Affirmative.

Michelle Chichester with the State Historical Board is requesting radon testing to be completed at the Murdock Project. Adamson will have Public Health do the testing.    

Riki Cordova entered the meeting at 2:30 p.m. to discuss her legal address and the confusion over as to how it was created and which office does create the addresses. The Clerk’s Office will create a new address for Mrs. Cordova.

Road Foremen Jon Howard, Rick Spady and Allen Watts entered the meeting as members of the audience.

Ron Christiansen, with Viaero entered the meeting to request two permits which would allow Viaero to bore under County Rd. 37 east to County Rd. N and then over to Hwy 287. Oswald moved and McLoud seconded the motion to approve the two county road Right of Way permits to Viaero for fiber optic installation. All Commissioners voted Affirmative.

Meetings and Reports were reviewed and signed.

Time off Request: Oswald moved and McLoud seconded the motion to approve the time off request. All Commissioners voted Affirmative.

Eads Pool Donation: Oswald moved and McLoud seconded the motion to donate $1000.00 to the Eads Pool. All Commissioners voted Affirmative.

RESADA Contribution: RESADA has made a request for a line increase in contribution for the services they provide for the southeast regional counties. The BOCC will review this line item when the 2018 Budget is being prepared.

Rialto Lot: No Action Taken.

Liquor License: Oswald moved and Scott seconded to approve the liquor license renewal for Cobblestone Inn and Suites. All Commissioners voted Affirmative.

Extension Fair Requests: Karen Jones, Assistant to the Extension Office had spoken to Administrator Adamson in regards to a sign being posted outside of the community building for the open class projects. The commissioners agreed this would be a discussion for the fair board to decide.

Funeral Leave: There is a policy for funeral leave and the commissioners said this should be followed.

The hospital had contacted Administrator Adamson in regards to coverage of a person who used their own vehicle as a courier service who would be transporting laboratory samples to another facility. The Commissioners said it would only be on vehicles titled under Kiowa County that would be covered, not personal vehicles.

Oswald moved and McLoud seconded the motion to go into executive session for personnel issues (Statute 24-6-402 (4)) at 4:32 p.m. All Commissioners voted Affirmative. Oswald moved and McLoud seconded the motion to move out of executive session and back into the regular commissioner’s meeting at 4:47 p.m. All Commissioners voted Affirmative.

The next regular commissioner’s meeting will be May11, 2017.

With no other business on the agenda, Oswald moved and McLoud seconded the motion

to adjourn the meeting at 4:50 p.m. All Commissioners’ voted Affirmative.

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Delisa L. Weeks, County Clerk                       Richard Scott, Chairman