The Regular Kiowa County Commissioner's meeting was called to order at 9:00 am on March 29, 2018 by Chairman Richard Scott. Oswald opened the meeting with prayer and he pledge of Allegiance. Those in Attendance: Richard Scott, Chairman; Cindy McLoud, Commissioner; Donald Oswald, Commissioner; Delisa Weeks, County Clerk; Tina Adamson, County Administrator.
Dennis Pearson with Department of Social Services entered the meeting at 9:05 a.m. to provide a monthly report. Pearson presented the electric bill to the commissioners so they could view the savings from the new lighting system in the Department of Social Services Building.
Pearson reported they have nine children in custody. In the near future 3 will be placed in a permanent home.
Pearson discussed the possibility of a childcare opening. He said a group of people have applied for a grant that would be used for start up wages and education for the caregivers of the daycare. McLoud said the daycare will not be sustainable on its own. They will always need to hold fund raisers and write grants.
Christine Stanly with CTSI (County Technical Services Incorporated) entered the meeting to provide a report of loss prevention for the County. Discussion followed. Ms. Stanly exited the meeting at 10:05 a.m.
Scott moved and Oswald seconded the motion to recess the meeting to tour the Murdock Building with the National Park Service at 10: 15 a.m. Motion carried. The regular meeting reconvened at 10:36 a.m.
Kemma Alfano, Director of the Kiowa County Public Library District entered the meeting to provide a yearly report on the Library District. Alfano reported the 2017 reading program was very successful. She also reported the biggest project she had for 2017 was the Silent Auction that was held during the fair. After expenses were paid out the Library made $2,102.99. Alfano highlighted other activities the library had throughout 2017. She thanked the BOCC for their time and exited the meeting.
Ken Flory entered the meeting to discuss the possibility of being hired as a transit driver. Discussion followed. Oswald moved and McLoud seconded the motion to hire Ken Flory as a transit driver. Motion carried. He thanked the BOCC and exited the meeting at 11: 10 a.m.
McLoud moved and Oswald seconded the motion to approve the minutes as presented. Motion carried.
Oswald moved and McLoud seconded the motion to approve the vouchers as presented. Motion carried.
Oswald moved and McLoud seconded the motion to approve the agenda as presented with. Motion carried.
Grant Updates: McLoud will be submitting quarterly reports on the El Pomar and Gates Foundation grants. McLoud will be requesting grant funding from the Gates Foundation in the amount of $100,000.00. McLoud is also working on the Boettcher Grant and will be requesting funds if the grant cycle opens up this year.
Adamson said Administrative Assistant Grandy is applying for the REDI Grant to provide park plans for the property the county owns on the southeast side of Nee Gronde.
Landfill Update: Adamson provided information on the final report from the State which stated the county still needs to provide operating and closure plans after the state provides well testing results.
Upcoming meetings were reviewed.
Oswald moved and McLoud seconded the motion to recess the meeting for lunch at 11 :55 a.m. Motion carried. Meeting reconvened at 1 :00 p.m.
NEW BUSINESS: Reports were reviewed and signed.
Sheriff Sheridan entered the meeting at 1 :00 p.m. to provide information on the funding of the Courthouse Security Grant. The funding will replace the current metal detector and panic alarm system. Sheridan also received funding for an x-ray machine for the entrance to the courtroom. The total funding for these three items is $38,972.12. The Sheriffs office will have to pay for this equipment up front and then the grant will reimburse the Sheriffs Office.
Sheriff Sheridan discussed the mechanical problems he is having with some of the patrol vehicles. The engine in the Sheriffs 2015 pickup is currently being replaced. Discussion followed. Oswald moved and Scott seconded the motion to authorize the Sheriff to trade the Sheriffs 2015 pickup for a 2018 Ford Police Package pickup. Motion carried.
Discussion followed with the Commissioners and Sheriff Sheridan in regards to an ordinance for violations of a burn ban. No decisions were made.
Time off Request: Oswald moved and McLoud seconded the motion to approve the one time off request. Motion carried.
Teresa Witte, Emergency Manager entered the meeting to discuss the sirens that have not been working. Witte said the sirens should be running in the near future. She said the electrical boards for the sirens were bad but is being replaced.
Witte said the trees around the courthouse are causing frequency problems for activating the sirens. Adamson will speak with Maintenance Foreman Crain in regards to trimming the trees.
Witte will be conducting a planned training exercise on April 9th. This exercise will be held at the school which will involve teenagers and a vehicle accident. The public is invited to attend.
Lake Clean Up:The Commissioner's reviewed the lake clean-up specifications. Adamson will be advertising the Bid Information for three weeks in the newspaper.
Lake Planning/RED I Grant: Belinda Zink, with Zink and Associates is working with Scott Turnbull on providing information for the REDI Grant.
Fairground Planning: Adamson addressed issues that needed to be reviewed with the commissioners in regards to the fairgrounds. Two items of concern are the electrical update and the barbeque pit.
Plainview School Repeater: Scott moved and McLoud seconded to allow the Plainview School to install their repeater at the county tower. Motion carried. The current generator at the county tower should be able to accommodate the additional equipment.
Historic Preservation Grant Application: Adamson provided a Letter of Application that had been voted on in an earlier meeting. Scott signed the Letter of Application.
Personnel Policy Revisions:The Commissioners reviewed the Personnel Policy Revisions. The Commissioners will review the updated Policy at the next regular meeting.
Scott moved and Oswald seconded the motion to go into executive session for personnel reasons at 03 :22 p.m. Motion carried. Scott moved and McLoud seconded the motion to move out of executive session at 3 :3 5 p.m. and enter back into regular session.
Discussion continued over Personnel Policy revisions. Scott moved and Oswald seconded the motion to move back into executive session for personnel issues at 3:55 p.m. Motion carried. Scott moved and Oswald seconded the motion to move out of executive session and back into regular session at 4:00 p.m.
The next regular Commissioner's meeting will be April 10th at 9:00 a.m.
With no other business to discuss, Oswald made and McLoud seconded the motion to adjourn the meeting at 4:20 p.m. Motion carried.