Kiowa County Fire Protection District Meeting Minutes – July 17, 2018

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Published Friday, August 24, 2018


July 17, 2018 at 7:00 pm

Jay Specht called the meeting to order at 7:10 pm.  Those present at the meeting were

Jay Specht, President

Terry Riley, Vice President

Teresa Witte, Treasurer 

Delton Eikenberg, Director

Zachary Kopasz, Director

Karen Jones, Secretary

Also attending was Darrell Hollis.

The Agenda was considered and amended to add one item, review of County IGA, under Old Business. Delton moved to approve the agenda as amended, Terry seconded and the motion passed unanimously.

The Minutes from meeting on 6/25/2018 were considered. Teresa made a motion to approve the Minutes as submitted, Terry Riley seconded the motion and it was unanimously approved.

There was no report from the Fire Chief at this meeting.

Terry reported that he felt the 4thof July fireworks show went very well, saying that there were approximately 15 firefighters present to help with the event and safety concerns. Teresa mentioned that there was an incident at Trosper Farms regarding a gate left open, this has been discussed with the Trospers and Chief McCracken.

The Fire District will conduct a fireworks display at the upcoming Maine Street Bash event, both Terry and Karen confirmed that we do have insurance coverage for this.

There was discussion regarding the payment to the Town of Eads as requested by Joe Shields at the last meeting. Karen provided a summary of the original invoice from the Town of Eads, payments made and other credits and adjustments which showed that the revised amount due to the Town will be $204.72. Terry agreed to present this to the Town at their next meeting and, if they will agree to receive this amount as payment in full, the District will issue a check for that amount.

Karen gave an update on attempts to reach the FPPA which currently oversees the pension for the former Eads fire department members. Terry said he wanted to call SDA (Small District Association to see if we are required to continue this account, but Jay and others said they wanted to continue to offer this to firefighters or at minimum preserve it for those currently enrolled.

Karen presented the Kiowa County IGA (Intergovernmental Agreement) which the Commissioners had signed. The Board had previously approved this prior to presenting to the BOCC so Jay signed it. Karen said that she had requested the truck titles, per the Bill of Sale attached to the IGA, from Tina in May and also on June 12, but to date Tina said she was unable to produce these. She will follow up again this week.

The newest Board Member, Zach Kopasz, signed his Oath of Director, and Karen presented several documents required by the bank in order to add him to the account. One such document is a Resolution approving the signing of the new signature card, as well as adding Zach to the account. This Resolution is attached hereto and incorporated herein. The Resolution was read and then Delton made a Motion to approve the Resolution. Terry seconded the motion, all approved unanimously.

Terry made a motion to approve the bills as submitted for payment; Teresa seconded and it was approved. All bills were reviewed and checks signed.

The District has continued to pay for electricity for the warning sirens in the County, Teresa stated that she has presented this issue to the BOCC, including the fact that these sirens are County property and the responsibility for paying the electricity should be the County's. She said she will go back to the next meeting and hopefully get an answer from them on this.

Teresa then discussed the financial ledger which Mandy Brown had prepared for the District. Karen had provided Mandy with all financial records from January 1 to mid-May, and Mandy will soon be putting a financial program on Teresa's computer so she is able to frequently update this information. Teresa asked everyone to review the information and let her know if any changes are needed.

The next meeting will be August 21, 2018. As there was no other business Teresa made a motion to adjourn, which was seconded by Delton and unanimously approved at 8:16 pm.

/s/ Jay Specht, President

/s/ Karen Jones, Secretary