TOWN OF CHEYENNE WELLS COUNCIL CHAMBERS

151 SOUTH 1ST

REGULAR MEETING MONDAY, AUGUST 10, 2026 6:00 P.M.

CALL TO ORDER

Mayor Pro tern called the meeting to order at 6:00 PM and led the group in the Pledge of Allegiance to the U.S. Flag. Councilwoman Sherry Jones led the group in the prayer.

Council Present: Carleton Pelton, Mark Galli, Sherry Jones, Rex Hyle, Karen Gregg, & Zach Anderson. Staff Present: Rex Hyle, Town Manager, Debbie Knudsen Town Clerk Administrator, and Karen Miller Deputy Cieri<.

Visitors: Bob and Mindy Nestor.

APPROVE AGENDA

The agenda was approved with additions upon motion from Councilman Anderson and seconded by Councilman Galli. All voting for, motion carried.

MINUTES

Council reviewed and approved the minutes for July 14, 2026, upon motion from Councilman Hyle and seconded by Councilwoman Jones. All voting for, motion carried.

BILLS FOR ALL FUNDS

Council reviewed and approved bills for all funds upon motion from Councilman Galli and seconded by Councilwoman Jones. Voting for: Pelton, Galli, Jones, Gregg, and Anderson. Abstained: Hyle. Mayor Pro tern Pelton declared motion carried.

BUILDING PERMITS

No building permits were submitted this month.

LIQUOR LICENSE RENEWAL AND SPECIAL EVENTS LICENSE

The Kwik Korner liquor license renewal was approved upon motion from Councilman Galli and seconded by Councilman Anderson. Voting for: Galli, Pelton, Hyle, Gregg, and Anderson. Voting against: Jones. Mayor Pro tern declared the motion carried.

The Prairie View Health Resources special event liquor license for September 12th was approved upon motion from Councilman Anderson and seconded by Councilman Galli. Voting for: Pelton, Galli, Hyle, Gregg, and Anderson. Voting Against: Jones. Mayor Pro tern Pelton declared the motion carried.

ORDINANCE #292 AND #293 DISSOLVING DISTRICTS (FIRST READING)

Council reviewed Ordinances #292 "Dissolving the North 2nd West Improvement District" and Ordinance #293 "Dissolving the Main Street Improvement District". All debts for the improvements are paid and are to be dissolved. The final reading will be next month for Council's Approval following the public hearing.

BUDGET 2027

The proposed budget plans are being reviewed by administrative staff.

ADMINISTRATIVE REPORTS

We are reviewing options to draft future ordinances pertaining to vacant property and water meters.

With the new base station installed staff are maintaining meters that have on no reads, stale and orphaned meters in the system.

Town Clerk Administrator Knudsen may be attending the SRF grant hearing for the Town's water treatment plant in Steamboat next week. The recommendations from the Town's credit report to their board looks rather promising in receiving funding. The town will need a bond attorney, our legal counsel, and their legal group to work on the agreement.

The Council reviewed and approved the engagement letter Butler .W lLC with Kim Crawford Bond Attorney in the amount of $15,000 upon motion from Councilman Hyle and seconded by Councilwoman Gregg. All voting for, motion carried.

Town Manager Hyle discussed RESPEC's Amendment #2 to the TAP grant of additional fee of $15,000 that will be the Town's out of pocket expense for a certified appraiser that will approach all property owners of the ROW of pending construction of curb and gutter for this project. Council approved this amendment upon motion from Councilman Galli and seconded by Councilman Anderson. All voting for, motion carried.

Administrative staff proposed new hours for the operations. Council approved hours of operation for staff of Monday-Thursday 7-4 and Friday's 7-2 upon motion from Councilman Anderson and seconded by Councilwoman Gregg. All voting for, motion carried.

The town website has been updated for minutes, forms, and rate sheets.

Leah Koeller has taken a new job with FSA here in Cheyenne Wells. Her last day is August 21st.

Karen Miller will be going part time on September 1st.

We are working through resumes and interviews now for a billing clerk.

We are reviewing water rate fees for 2027. Looking at a larger rate for construction companies wanting to utilize the freshwater.

We are planning the culvert replacement mid-September at Medicine Arrow Park, which will be called the South 2nd Canal Project.

The 250k water tower painting and mixer installation is anticipated for October 1st

The Useful Public Service crew that did community service ordered by the courts for the destruction at the school have completed the duties. The town would like to thank Mindy Nestor for overseeing the crew with some of their duties at the school.

We will be doing quite a bit of patching throughout town in September pending asphalt availability.

EXECUTIVE SESSION

No executive session was needed

COUNCIL REPORTS

CWHA-Councilman Hyle

All is going well. One vacant unit due to state required clean up need.

ECCOG & ECCLD- Councilwoman Jones

ECCOG stated that Cheyenne Wells may possibly go to two meals a week due to state funding gap. The ECCLD will be meeting tomorrow.

PARKS & DOWNTOWN – Councilperson Gregg and Anderson

Councilwoman Gregg thanked and all the staff for helping the hot dog feed.

WATER- Councilman Pelton and Councilwoman Jones

All water topics were discussed earlier in the meeting.

STREETS-Councilman Hyle and Councilman Galli

There are four areas where sidewalks are buckling on railroad avenue. Sidewalks are on CDOT ROW

OTHER COMMENTS & ANNOUNCEMENTS

Regular Meeting Tuesday, September 8th

Town Offices Closed September 7th

ADJOURNMENT

Mayor Pro tern Pelton declared the meeting adjourned at 6:29 pm upon motion from Councilman Hyle and seconded by Councilman Galli. All voting for, motion carried.

/s/Carleton Pelton

Carleton Pelton Mayor Pro Tem

/s/ Deborah G. Knudsen

Deborah G. Knudsen Town Clerk Administrator