City of Lamar

BID # 44-011

Internet Auction Company

The City of Lamar will accept sealed proposals at the Office of the City Treasurer, 102 E Parmenter Street, Lamar, Colorado, 81052, until 5:00 p.m., September 17, 2024. Proposals will be opened at 10:00 a.m. on September 18, 2024 and acknowledged.

All proposals submitted must be sealed and plainly marked “Bid 44-011 RFP City of Lamar Internet Auction Company”.Proposals must be submitted in writing. No oral, telephone, facsimile, emailed or late proposals will be accepted. All proposals must be signed. Any specific questions regarding the bid specification should be directed to the City Treasurer, Kristin Schwartz, at 719-336-1373 or emailed to kristin.schwartz@ci.lamar.co.us.

PROJECT DESCRIPTION: The successful bidder will enter into a multi-year contract with the City to provide a turnkey, no reserve auction service for the sale of various assets owned by the City. Including but not limited to: Trucks, cars, large and small machinery, tools, office equipment and furnishings and etc. Contract is to include, at a minimum, the Company photographing assets, writing descriptions, uploading to website, advertising and promoting the sale, qualifying bidders, selling to the highest bidder, handling payments and ownership transfers and collecting money. The bid must include all fees and expenses that will be charged to both the City and the buyer.

Selection of the Auction Company will be based upon qualification, experience, quality assurances, and ability to perform in a timely manner, references, and cost. Before a contract will be awarded, the City may conduct reference investigations as necessary to evaluate and determine the performance record and ability of the top ranked Proposer(s) to perform the size and type of work to be contracted, and to determine the quality of the service being offered. By submitting a proposal, you authorize the City to conduct reference investigations as needed.

The City reserves the right to change the submission deadline or to issue amendments to the RFP at any time or to cancel or reissue the RFP at any time without penalty. The City reserves the right to reject any and all proposals and to waive minor irregularities. Further, the City is not liable for any costs incurred by the proposer including but not limited to the costs for the preparation of the RFP and attendance at the opening.

The City will not be responsible for any error or omission information provided, nor for the failure of proposer to determine the full extent of the effort necessary to provide the requested services.

Published August 30, 2024

In the Kiowa County Press