The Kiowa County Commissioner’s regular meeting was called to order on May 30, 2019 at 9:00 a.m. by Chairman Richard Scott. Scott opened the meeting with prayer and Pledge of Allegiance. Those in attendance:

Richard Scott, Chairman

Donald Oswald, Commissioner

Howard “Butch” Robertson, Commissioner

Delisa Weeks, County Clerk

Tina Adamson, County Administrator

Robertson moved and Oswald seconded the motion to approve the minutes as presented. Motion carried.

Oswald moved and Robertson seconded the motion to approve the vouchers as presented. Motion carried.

Scott moved and Robertson seconded the motion to approve the agenda as amended with the following additions. Motion carried. Additions are: New Business: RETAC Loan and a Fair Board question.

OLD BUSINESS

Grant Updates: Administrator Adamson advised that Latcon had made a request which included four change orders in line items 8, 9 and 10 for the National Park Service. Belinda Zink, Architect for the National Park Service was contacted by phone to discuss the change order for 8 and 9 concerning credit due to the fact the construction crew did not have to dig as deep for the installation of the heliacal piers. There will be a $7,000 credit for this. Oswald moved and Robertson seconded the motion to approve change orders 8, 9 and ten. Motion carried. Belinda Zink sent the drawing for change order number 11 concerning the extra outlets needed for the National Park Service. Oswald moved and Robertson seconded the motion to approve change order number 11 for the National Park Service. Motion carried.

Discussion continued with Belinda Zink over the single point entry to the courthouse. Adamson shared the floor plan which included an addition of a bathroom and conference meeting room. After further discussion Zink thanked the BOCC and ended the phone conversation.

Jamie Lane and Violet Lane entered the meeting at 09:30 a.m. to discuss the Children’s 4^thof July Celebration that takes place once a year at the city park. Lane asked about extra picnic tables and the use of the port-a-potties. The Commissioners agreed that they could use the picnic tables and have the port-a-potties set across the street from the city park. Jamie Lane thanked the BOCC and both Lane’s exited the meeting.

Landfill Update: Administrator Adamson reported that free dump day was a great success. Adamson reported that she had yet to receive any applications for the Landfill position. She will continue to advertise.
Recycling System: The Commissioner’s agreed to move forward with the recycling system and continue to gather information.

Railroad Update: Adamson received a letter from attorneys for CPR. They are requesting the County should repair the trestle west of Haswell. No action taken.

Michael Lowe with Deep Space Exploration had a phone conference with the Commissioners in regards to renaming a section of County Road 20 south of Haswell. They would like to rename the county road to Delores Lane in remembrance of Mrs. Eikenberg. Mr. Lowe explained Mrs. Eikenberg had been a great influence on the Space Exploration and would like to show their respect and appreciation for her. The BOCC agreed this could be done. Adamson will review the proper procedure and action will take place at the next meeting.

NEW BUSINESS:

Upcoming meeting and reports were reviewed.

CCI Transportation Legislation: The County will receive $74,000.00 and $144,000.00 due to three Senate bills that had just recently passed in legislation. These funds will be placed under HUTF Funding which will then go into the Road and Bridge Account. 

Lake Clean Up IGA: The IGA that had been approved in the previous meeting needed to be signed by the Commissioners.

TV Tower Agreement with Prowers County: Prowers County would like to utilize the Kiowa County TV Tower for some of their county citizens. Adamson will send a letter to Prowers County in regards to the fee and requirements that will need to be met. 

Volunteer Insurance Coverage: Administrator Adamson had reviewed the insurance coverage for volunteers. Adamson reported that the board members are covered under the county’s insurance but the volunteers working under the board are not covered. The volunteers will need to sign a waiver in order to help during the fair or any other event taking place at the fairgrounds. Adamson will find out how many volunteers there are.

DOLA New Representative: Tara Marshall will be the new DOLA Representative for this area.

RETAC Loan: Oswald moved to loan RETAC $2,500.00 with the understanding it must be repaid by December 1, 2019. Robertson seconded the motion. Motion carried.

Oswald moved and Robertson seconded the motion to recess for lunch at 11:50 a.m. Motion carried. The regular meeting reconvened at 1:00 p.m.

Social Services: Social Service Director, Dennis Pearson; entered the meeting at 1:00 p.m. to provide an update for his department. Pearson said they had received 5 child referrals in one week. Two of the five children were taken into custody by Kiowa County. He said this is a large amount for our county and that Case Worker Johnson had several hours of overtime in regards to all theses cases being filed. 

Cindy McLoud, Craig Kerfoot, Betsy Barnett and Jan Richards entered the meeting at 1:30 to discuss the Inter Governmental Agreement for the new senior citizen’s building and the possible tax credits that could be received. Discussion followed, with no action taking place. McLoud, Kerfoot, Barnett and Richards exited the meeting at 2:30 p.m.

RETAC: Ambulance Coordinator, Eunice Weber entered the meeting to discuss RETAC and their Board. No action taken.

The next regular meeting will be June 13, 2019 at 9:00 a.m.

Transit policy: The Transit Policy was discussed with the following additions. Commissioner Scott moved to add the following changes to the Personnel Policy June 30, 2019; 1. Drivers being charged with DUI while driving a county vehicle or their personal vehicle on county time will result in immediate dismissal. 2. Driver loss of CDL due to DUI or other violation will result in immediate dismissal. 3. Driver’s having one “at fault” accident with injury will result in immediate dismissal. 4. Drivers having any “at fault” accident without injury will result in immediate suspension of driving privileges until Board of Commissioner review (within 5 business days) which may result in disciplinary action including dismissal. 5. Drivers having three (3) “no-fault” accidents will result in immediate suspension of driving privileges until Board of Commissioner review (within 5 business days) which may result in disciplinary action including dismissal. 6. Drivers receiving a citation for any violation will result in immediate suspension of driving privileges until Board of Commissioners review (within 5 business days) which may result in discinplary action including dismissal. Commissioner Oswald seconded the motion. Motion carried. Oswald moved to lift the suspension of employee with the restriction of no more than 80 miles to destination for transit trips. Robertson seconded the motion. Motion carried.

With no other business to discuss Oswald moved and Robertson seconded to adjourn the meeting at 4:18 p.m. Motion carried.