The Regular Meeting of the Town of Eads Board of Trustees was called to order by Mayor Shields, Tuesday October 9, 2018 at 4:59 p.m. in the Town Hall. Robin Fox, Town Clerk, took roll call:

Mayor – Joe D. Shields- present

Trustees – Present –Kathy McCracken, Terry Riley, Dennis Pearson, and Justin McLoud 

Absent – Priscilla Waggoner and Lisa Trigilio

Town Clerk- Robin Fox –Present

Assistant Clerk- Shealynn McCracken-Present

Director of Public Works- Van Brown- Present

Audiences/Public Comment Period 

Cindy McLoud, Kiowa County Commissioner District 2, was present at the meeting to ask the board for a letter of support for a grant to help remodel the fairgrounds. The board agreed and gave permission for Mayor Shields to write the letter of support. 

Minutes­-Justin McLoud moved to approve the minutes. Kathy McCracken seconded, motion passed unanimously. 

Approval of Bills– The finance committee reviewed the bills prior to the meeting. Terry Riley moved to approve the payment of the bills in the packet for September. Justin McLoud seconded, motion passed unanimously. Kathy McCracken moved to approve payment of the bills in the packet for October. Justin McLoud seconded, the motion passed unanimously. 

Old Business:

Wissell Property- The Town Clerk let the board members know that there is progress in this matter.

New Business: 

Walter Bates-Walter Bates informed the board that he did get in contact with Atmos Energy. They stated that they were okay with Mr. Bates putting up a car-port over their gas line, as long as he was not putting in a cement slab. Mr. Bates stated he was not planning to put in a cement slab. Mayor Shields requested that Mr. Bates get a letter from Atmos Energy stating this. Mr. Bates stated he would get back in contact with Atmos Energy to get the letter. Terry Riley moved to tentatively approve Walter Bates project, as long as he brought in a letter from Atmos Energy. Dennis Pearson seconded, motion passed unanimously. 

Fog Seal-The Director of Public Works explained the fog seal operation. He also mentioned to the board that he has gone to the county to request help to do the chip seal again next year. 

Turkeys-The Town Clerk requested the board’s approval to purchase turkeys for the town employees and board members. Kathy McCracken moved to allow the Town Clerk to purchase the turkeys. Justin McLoud seconded, motion passed unanimously. 

Budget Workshop-The board members gave out dates as to when they will be available for a budget workshop. The Town Clerk will email the board members with a date and time for the day that she has the majority of board members available. 

Bring Up Items:

Tim Hintz- Mayor Shields and the Town Clerk informed the board that the agreement that was provided by Tim Hintz was sent over to the town attorney. The town attorney stated that hehas not noticed too many of this type of agreement. Justin McLoud moved to not use Tim Hintz and AMKO Advisors based on what our town attorney stated. Kathy McCracken seconded, motion passed unanimously.

Adjourn- Terry Riley moved to adjourn. Justin McLoud seconded, motion passed unanimously. 

Adjourn 5:25 p.m.

Joe D. Shields, Mayor

ATTEST:

Shealynn McCracken, Assistant Town Clerk