The Kiowa County Commissioner's regular meeting was called to order on July 12, 2018 at 9:00 a.m. by Chairman Richard Scott. Scott opened the meeting with prayer and the Pledge of Allegiance. Those in attendance:
Richard Scott, Chairman
Cindy McLoud, Commissioner Donald Oswald, Commissioner Delisa Weeks, County Clerk
Tina Adamson, County Administrator
Oswald moved and Scott seconded the motion to approve the minutes as presented. Motion carried.
Oswald moved and McLoud seconded the motion to approve the vouchers as presented. Motion carried.
McLoud moved and Oswald seconded the motion to approve the agenda as amended with the following additions being made: Old Business: Planning and Zoning Update. NEW BUSINESS: Larrew Building Permit and Personnel Issues. Motion carried
GRANT UPDATES: McLoud reported that she has applied for the Anschutz and Coors Grant Applications. McLoud has been in contact with Belinda Zink, Architect for the Murdock Project to discuss the kitchen of the senior citizens building and how the interior portion will be set up.
Adamson prepared a letter for the Gates Family Foundation Grant. All three Commissioners signed the letter that was approved at the previous meeting.
FAIRGROUND GRANTS/REPAIRS UPDATE: Adamson has not received anything from the Fairboard in regards to the Beer Garden Request.
Maintenance Foreman Crain entered the meeting to provide an update on the electrician that has been hired to work on the barbeque pit. Crain said the electrician will not be available before August 1st. Crain reported that he had been receiving bids for the new bathrooms that will be constructed this fall or the spring of 2019 at the fairgrounds.
Cash Farm Lease: Adamson questioned the payment schedule through FSA. Oswald said he would like it to be on the calendar year cycle if possible. Adamson will contact the FSA Office for clarification.
JoLynn Idler with Kiowa County Public Health Services entered the meeting at 9:50 a.m. Scott moved and Oswald seconded to recess the regular meeting and move into the Board of Health Meeting at 09:56 a.m. Motion carried. Oswald moved and McLoud seconded to move back into regular session at 10:25 a.m. Motion carried. Oswald moved and McLoud seconded to approve the Kris Stokke EPR Contract. Motion carried.
Planning and Zoning Update:Adamson will prepare a letter to Zoning Info Inc. that will state that all of Towner on the north side of Highway 96 is in a commercial zone. Zoning Info Incorporated is working for Bartlett Elevator and requested clarification.
TV Tower Report: Ryan Sneller, caretaker of the TV Tower reported that the Stand By Power Company said they could service the current generator but did not sell generators. The current generator was built in 1979 and part of the generator is totally obsolete. Stand By Power strongly suggested that the generator be replaced. Sneller will be pricing new generators. Sneller exited the meeting at 11 :20 am.
UPCOMING MEETINGS: Reports and meetings were reviewed and signed.
Time off Request Forms: Oswald moved and McLoud seconded the motion to approve the Time off Request. Motion carried.
CHP Designation:Scott moved and McLoud seconded the motion to approve Commissioner Oswald as the county representative with Administrator Adamson and Assistant Engelhardt as the point of contacts. Motion carried.
Independent Contractor Agreement:Signatures were needed by the BOCC for the Lakes Clean Up with Charles Collins.
Lindsey Todd, FFA Instructor for Eads High School; Bruce Fickenscher, Interim Regional Extension Director and Karen Jones, Office Assistant to County Extension Office entered the meeting at 11 :30. Jones immediately requested an executive session with the three Commissioners only in attendance. Oswald moved and Scott seconded the motion to recess the regular meeting and move into executive session for personnel matters 24-6-402 (4) (f). Motion carried.
Oswald moved and McLoud seconded the motion to adjourn the executive session at 12:07 p.m. and move back into regular session. Motion carried. Scott moved and Oswald seconded the motion to recess the regular meeting for lunch. Motion carried. The regular meeting reconvened at 1 :00 p.m.
R & BRepair Estimate: Oswald moved and McLoud seconded to approve the antennae repair bill with DigitCom in the amount $8,661.10. Motion carried.
SFOO Housing Contract: The Commissioners signed a Letter of Commitment of Funding for Single Family Owner Occupied Housing. This contract had been voted and approved on at the previous meeting.
ESRTA ROW Permit Application: Scott moved and Oswald seconded the motion to approve the Application for Right of Way usage by Eastern Slope Rural Telephone. Motion carried.
Larrew Building Permit:McLoud moved and Oswald seconded the motion to approve the building permit for Fran Larrew at 14440 Cnty. Rd 38. Motion carried. Mrs. Larrew had a 27 foot by 22 foot grain bin built.
Terry Koehn with Caterpillar entered the meeting at 1 :30 p.m. to discuss a trash compactor. The commissioners reviewed the specs for a 2009 trash compactor. With all the new regulations the State is requiring to have a land fill to remain open a trash compactor is needed. Discussion followed with no decisions being made.
DSS Report: Dennis Pearson, Director of Social Services entered the meeting to present the CORE Services Plan. Oswald moved and McLoud seconded to sign the CORE Services Plan. Motion carried.
Oswald moved to opt out of the Employment First Unemployment Program. McLoud seconded the motion. Motion carried.
Oswald moved and Scott seconded the motion to recess the regular meeting at 2:55 p.m. for 15 minutes. Motion carried. Oswald moved and Scott seconded to reconvene at 3: 15 p.m. Motion carried.
Karl Zimmerman, Alexa Roberts and Cynthia Wiley, with the National Park Service entered the meeting to discuss County Rd. V that is near Sand Creek National Park. Oswald will try to get in contact with the landowner that is next to Sand Creek to see if they can reach an agreement on the upkeep of the fence. The National Park Service would also like to pay for the installation of a cattle guard in that area.
Roberts also officially announced that the Park Service had received 1.8 million dollars to finish the National Park Service portion of the Murdock Project. The completion date for this project is March of 2020. Discussion followed. Zimmerman, Roberts and Wiley thanked the BOCC for their time and exited the meeting.
Scott moved and McLoud seconded the motion to recess the regular meeting and move into executive session at 3:40 p.m. Motion carried. Tue executive session was for personnel matters 24-6-402 (4) (f). McLoud moved and Oswald seconded the motion to move from executive session and back into regular session at 4:32 p.m. Motion carried. With no other business to conduct Oswald moved and McLoud seconded the motion to adjourn the meeting at 5:14 p.m.
Richard Scott Chairman